Spring Art & Garden Fair “Art Showcase” Information and Booking Portal (for artists only)

20th December - 18th April £125.00 - £285

The Isle of Wight Spring Art & Garden Fair  has become one of the busiest early season events on the Island and is a great opportunity for local artists to present and sell their works and associated merchandise. With an estimated 4500 visitors in 2024, the Fair continues to grow in popularity and likely to be even busier in 2025.

The Fair will take place on on Saturday 18th  & Sunday 19th April 2025 (Good Friday & Easter Saturday) and will be open for visitors between 10am and 5pm daily.

The Art Showcase part of the event takes part inside Northwood House, with all the function rooms and hallways featuring exhibition stands from a range of talented, high quality Island artists.

To be an exhibitor at the Showcase, art work exhibited must be the artists own work and be from one of the following disciplines:

Painting, drawing, printmaking, sculpture, ceramics and photography.

Exhibition stands are only available in 2m, 4m and 6m pitch sizes.

Each 2m pitch will include the hire of a 1.8m trestle table and a black stretch cloth.

Artists should bring their own display stands and self supporting back drops if they wish, but they must fit within the dimensions of the pitch. The depth of the pitch is no more than 1.5m including the 90cm wide trestle…allowing limited room to stand behind or build a display stand. Nothing should be attached to the structure of the building under any circumstances.

Please note pitches are only available for the entire two days. Bookings for single days only aren’t available, sorry.

Pitch size and price:

Pitches are 2m in width inside one of the Northwood House function rooms, hallways or entry lobbies.

Indoor Single (2m x 1.5m) pitch fee: £125 for both days 

Indoor Double (4m x 1.5m) pitch fee £215 for both days

Indoor Triple (6m x 1.5m) pitch fee £285 for both days

Sorry, no bigger pitches are permitted unless by arrangement.

Each pitch booking comes with 2 exhibitor wristbands included. Others available at standard admission rates.

 

Booking process/permission to book a pitch:

You may only book an Art Showcase pitch here online if you have exhibited in the Spring Fair Art Showcase before (and have already been previously vetted).

If you have not exhibited at the Showcase before then you must first apply to the Northwood House event management team by email before making a booking. We reserve the right to cancel a booking and refund your payment if you haven’t done this, as we need to vet all Showcase bookings, (sorry).

To apply, please email us with your name and the details of the art you want to showcase to: events@northwoodhouse.org and then wait for a confirmation to book.

Once you have permission, please use the booking section at the bottom of the page to complete your application and payment after reading the information below:

Art Showcase exhibitors information / terms and conditions 2025

(Note: we advise you please copy and save these digitally for your records)

By booking a pitch, artists agree to read, understand  and abide by the terms and conditions stated below:

Pitch fees:

1. Your pitch fees cover both days of the fair (Sat 18th and Sun 19th April 2025). Artists must agree to guarantee  attendance on both days of the event between the hours of 10am and 5pm. We are unable to take bookings for single event days only.

2. We will send you a confirmation of your booking and a receipt of your payment once it has been received in our bank. This may up to a week after payment has been received.

Your own work/ permitted works.

3: Exhibited art and associated merchandise for display and sale must be the artists own work. Pitches for those with general retail items that are not their own work are available outside.

Permitted work:

4. Exhibitors taking part in the showcase are limited to the following forms of art: Painting, drawing, printmaking, sculpture, ceramics and photography. Other general own-made craft, jewellery making and wood work can be exhibited outside in a marquee or gazebo and should not be booked here.

Cancellation:

5. If an outside exhibitor has to cancel their booking, the following refund procedure will apply for 2025:

i) Before 5pm on Friday 14th March, a full refund will be issued.

ii) After 5pm (close of business) on Friday 14th March but before 5pm on Friday 11th April, a 50% refund will be issued.

iii) Any cancellations after 5pm on Friday 11th April will receive no refund as the show plan will have been completed and submitted for print and marketing (sorry)

6 . In the unlikely event that the  Fair is cancelled by us before 10am on Friday 18th April, all payments will be returned in full. If the event is cancelled due to severe weather or reasons of force majeure after this time, unfortunately no refunds can be made to exhibitors. In the event of a late cancellation we cannot accept any liability for any items or produced or prepared specifically to retail at the Fair, sorry.

Insurances:

7. All exhibitors MUST hold Public Liability Insurance with an appropriate level of cover. Please email a
copy of your current certificate to  chris.newnham@northwoodhouse.org. If the current policy expires before the date of the Showcase,a copy of the new certificate will be required before Event Management allow access to the Showcase site in April.

8. Artists are responsible for ensuring their artwork is fully insured. Northwood House Charitable Trust Co. Ltd. will not be held responsible in the unlikely event of loss, theft or any damages that may be incurred during the event.
Artists can of course leave their indoor stands in place over the two day period (there is no overnight access to the inside of the building) and security personnel will patrol the exterior gardens and parkland overnight on Thursday 17th and Friday 18th April. However, all items on the site are left on site at the owner’s risk.

Setting up/down:

9. Art Showcase exhibitors will be able to set up their pitches at the following times (please park in the Rotunda car park to unload):

• 11am- 7.30pm on Thursday 17th April
• 7.30am-9.30am & 5.15pm-6.30pm on Friday 18th April
• 8.30am-9.30am & from 5pm-6.30pm (take down) on Saturday 19th April

10. Unless prior arrangement has been made with Event Management, exhibitors must pack down their displays and
vacate the premises once the fair is finished on the evening of Saturday 19th April.

11. Although a general site plan may be available in the several weeks leading up to the Fair, only upon your arrival at Northwood House & Park will you be shown your designated plot. Unless agreed by prior arrangement with Event Management to cater for specific needs (space for large sculptures, for example), Event Management make no guarantees about pitch allocations and location as these are allotted at our discretion based on customer flow and variation of exhibitor.

12. An ‘Exhibitor Pack’ containing arrival instructions and vehicle passes will be sent to all exhibitors the week beginning Monday 7th April. Mainland exhibitors will be contacted in advance to discuss travel arrangements. Exhibitors will receive one car parking permit for use in the rotunda car park or event field for parking over the weekend and for setting up and down periods.

Tables and electricity:

13. Plots exclude access to a standard indoor 13amp power supply unless by arrangement…please add electricity provision when you book so you can be located appropriately near to a socket.

14.  Trestle tables are included in your pitch fee: one per single pitch and two per double pitch. They will include a stretch black table cover, but you can bring your own table cloths if required.

Waste/Damage:

15. Artists are responsible for removing all rubbish and waste from their plots.

16. Artists must take reasonable care not to cause damage to any part of the Fair site at any time. Northwood House is a Grade II* listed building and the use of any adhesives (tapes, Blu-Tac, drawing pins, etc) on interiors walls is strictly prohibited. Event Management reserve the right to forward on costs for repairs/reinstatement, accordingly.

17. In order to reduce not only our carbon footprint but our costs, we reserve the right to communicate our correspondences electronically, so please ensure you provide us with an email address, taking due care to write it accurately in the booking section.

Media/advertising:

18. Northwood House Charitable Trust Co. Ltd. reserves the right to use your name/business name and images of your
exhibit in promotional materials, including but not limited to social media posts (Facebook and Instagram), website
and newsletter content, posters and banners.

19. We reserve the right to pass on your email contact details to our event media partners, who may contact you directly to
feature your business via their chosen platform (digital or print). Any such features are understood to be by prior
mutual arrangement between the exhibitor and said media. Northwood House Charitable Trust Co. Ltd. accepts no
responsibility for any and all content published by a third party.

GDPR:

20. Information we collect about you regarding this event is managed in accordance with the General Data Protection Regulations. Please click here for our policy.