Spring Art & Garden Fair “Business & Trader” Information and Booking Portal (for trader information only)

28th March - 8th May £7.00 - £325

Exhibitor booking closes for the rescheduled May event at 6pm on Saturday 4th May.

The Isle of Wight Spring Art & Garden Fair  has become one of the busiest early season events on the Island and is a great opportunity for a huge range of quality Isle of Wight businesses to promote and sell their products and produce.

The Fair will take place this year on Saturday 18th and Sunday 19th May 2024  (rescheduled due to bad weather from 6th & 7th April) and will be open for visitors between 10am and 5pm daily.

With an estimated 4500 visitors in 2023, the Fair continues to grow in popularity and with enhanced support from Red Funnel Ferries in 2024, more footfall from the mainland via the Red Jet is certainly on the cards.

The Fair of course has a specific focus on art and gardening and businesses who trade in to these sectors are particularly encouraged to take part. If you have an Island business selling anything relating to plants, gardening and the great outdoors, this is the event you have been waiting for!

It’s perfect for everyone from plant nurseries and growers, landscaping products and service providers, and garden machinery dealerships, to furniture, clothing and other lifestyle businesses. What better way to start the new season than a show focusing on everything to do with the Island’s favourite pastime? It’s a great chance to activate promotions and show off a range of all your latest plants and products to a wide audience looking to not only see, but buy! Island exhibitors will be joined by a range of horticultural based businesses from the mainland including a selection of RHS medal-winning plant nurseries.

Of course, it’s not just about gardening. Producers and retailers of other quality items are welcome to attend over the weekend, including art, craft and local food (for take-home consumption only, though sampling is of course permitted!). Also, charities and local organisations and businesses who want to promote themselves are welcome to attend. Applications from vehicle dealerships are also welcome and may benefit from the Fair’s visitor demographic.

Please note that Island artists specifically have their own exhibition space inside Northwood House at the Fair and should enquire about that separately.

The two-day fair will be the first prime selling opportunity of the year. It will be one of the first main ‘Get Outdoors’ weekend of the season, when customers are at their most eager to revamp their gardens and buy new items for the upcoming season.

The event will be staged on the lawns and within the grounds of Northwood House and Park, now one of the Island’s leading event venues. The venue is managed by Northwood House Charitable Trust, with proceeds from the event going to the charity. This will help to continue the ongoing restoration of this iconic Island building for future generations of Islanders to enjoy.

The event will also feature arena entertainment, live music and demonstrations throughout the weekend, as well as a huge range of quality exhibitors, including, hopefully, yourselves!

Exhibitors are now invited to take either an outdoor pitch for the event (providing their own shelters and gazebos), or in one of several all-weather marquees (provided by us, no need to provide your own gazebo). Prices have been held from 2023 to make it as affordable as possible.

Please note pitches are only available for the entire two days. Bookings for single days only aren’t available, sorry.

Pitches rental fees are VAT exempt under our Charity status and thus exclude any VAT that can be reclaimed by VAT registered businesses.

Assume widest measurement is your selling frontage, although bigger pitches maybe open on more than one side. 

Each pitch booking comes with 2 exhibitor wristbands included. Others available at standard admission rates.

Please note that we don’t permit exhibitors to have their vehicles on their pitches unless by prior arrangement only. In the exception that we do permit a vehicle to be in situ, the pitch size must take into account the vehicle too. Please contact us for clarification.

Exhibitor vehicles will be parked nearby in the park for access if required.

Please use the booking section at the bottom of the page to complete your application and payment after reading the information below:

Island exhibitor information for outside & marquee pitches / terms and conditions 2024 (sorry the boring bit!)

(Note: we advise you to please copy and save this information digitally for your records)

By booking a pitch, exhibitors agree to read, understand  and abide by the terms and conditions stated below:

Pitch fees:

1. Your pitch fees cover both days of the fair (Saturday 18th and Sunday 19th May 2024) and include two standard exhibitor wristbands, with others available at cost on request (£5 each).

2.Exhibitors must agree to guarantee  attendance on both days of the event between the hours of 10am and 5pm. We are unable to take bookings for single event days only.

3. We will send you a confirmation of your booking and a receipt of your payment once it has been received in our bank. This may take up to a week after payment has been received.

What are you selling?/Our right to cancel

4: We require you to confirm the nature of your business and what you will be selling at the Fair in the booking form. We reserve the right to cancel the booking and refund any fee if we don’t believe the nature or quality of what you are vending fits in with our event. Our decision is final. If you are in doubt, you should contact Sam or Darren at Northwood House before booking on 01983 293642 or email sam.dean@northwoodhouse.org

5. While we fully support and welcome all vendors of locally-made produce, all food and drink must be packaged for take-home
consumption only. Hot or chilled food and drink items intended for consumption on site are strictly prohibited unless by separate arrangement (see 6 below), as per the conditions of our licence as an event venue. This is non-negotiable, and as such we reserve the right to eject immediately without prior warning or refund any exhibitor in direct breach of this condition.

6. Exhibitors selling packaged non-ambient produce, food or drink for take home consumption must meet relevant standards of Health & Hygiene. You must be registered with the Isle of Wight Council as a food business and have an appropriate PL insurance, documentation and practices in place for HACCP purposes while vending at the Fair. Do not book if you cannot meet and provide evidence of these requirements to us upon request or to an official from the Isle of Wight Council.

7. Food vending concessions aren’t currently available to book for this event, but interested concessionaires can email  sam.dean@northwoodhouse.org to be added to a waiting list.

Cancellation:

8. If an outside exhibitor has to cancel their booking, the following refund procedure will apply:

i) Before 5pm on Friday 27th April, a full refund will be issued.

ii) After 5pm (close of business) on Friday 27th April, but before 5pm on Friday 3rd May, a 50% refund will be issued.

iii) Any cancellations after 5pm on Friday 3rd May will receive no refund as the show plan will have been completed.

9 . In the unlikely event that the  Fair is cancelled before 10am on Saturday 18th May, all payments will be returned in full. If the event is cancelled due to severe weather or reasons of force majeure after this time, unfortunately no refunds can be made to exhibitors. In the event of a late cancellation we cannot accept any liability for any items or produced or prepared specifically to retail at the Fair, sorry.

Insurances:

10. All exhibitors MUST hold Public Liability Insurance with an appropriate level of cover. Please email a copy of your current certificate to sam.dean@northwoodhouse.org . If the current policy expires before the date of the Fair, a copy of the new certificate will be required before Event Management allow access to the Fair site in May.

11. Exhibitors are responsible for ensuring their belongings are fully insured. Northwood House Charitable Trust Co. Ltd. will
not be held responsible in the unlikely event of loss, theft or any damages that may be incurred during the event or if items have been left on the show site overnight.

Security:

12. Security personnel will patrol the exterior gardens and parkland on the evening and night of  Friday 17th and Saturday 18th May. However, due to the large size of the site, we cannot guarantee a direct line of sight on your plot at all times. Therefore, all items are left on site at
the exhibitor’s risk. If in any doubt, you should remove items from your pitch during closed event periods, although you can leave gazebos in place.

 

Setting up/down & replenishment:

13. Exhibitors will be able to set up/down and replenish their plots at the following times:

• 11am- 8pm on Friday 17th May
• 7.30am-9.30am & 5.15pm-6.30pm on Saturday 18th May
• 8.30am-9.30am & from 5pm-6.30pm (take down) on Sunday 19th May

 

14. Unless prior arrangement has been made with Event Management, exhibitors must pack down their displays and vacate the premises by 6.30pm once the fair is finished on the evening of Sunday 19th May. We are unable to store items in the House.

15. Although a general site plan may be available in the several weeks leading up to the Fair, only
upon your arrival at Northwood House & Park will you be shown your designated plot. Unless agreed by prior
arrangement with Event Management to cater for specific needs (space for large sculptures, for example), Event
Management make no guarantees about plot allocations and these are allotted at our discretion based on customer flow and variation of exhibitor.

16. We’ll send out a Spring Fair information update, to all exhibitors the week beginning Monday 25th March. Mainland exhibitors will be contacted in advance to discuss travel arrangements.

17. Exhibitors will receive one car parking permit for use on the event field for parking over the weekend and for setting up and down periods. You must display this on your dashboard at all times.

Gazebos, tables and electricity:

18. Exhibitors with outdoor plots will need to bring their own gazebos for shelter. However they must fit within the dimensions of their plot and not encroach on their neighbour’s allotted space. Please consider the size of your gazebo when choosing the size of your plot.

19. Exhibitors with all-weather marquee pitches should not bring gazebos and will set up inside our marquee without the need for additional shelter. Be aware though that overnight damp and cold can be an issue in the early spring so delicate items should not be left overnight or should be covered appropriately.

20. Gazebos and shelters should be erected in accordance with manufactures guidance and should be secured appropriately with weights and anchors in case of windy weather. We only recommend commercial grade gazebos should be used at outdoor public events where ever possible.

21.  Trestle tables are excluded in your pitch fee although we can hire 1.8m trestles for use over the weekend. These must be booked in advance only.

22. Access to electricity is not included, but can be arranged if booked in advance. A £25 fee is applied for providing a pitch with 1 x 13amp power socket and electricity for the weekend. Please book with you pitch below.

23. Generators of any type are not permitted on site unless by prior arrangement.

Waste/Damage/Environment:

24. Exhibitors are responsible for removing all rubbish and waste from their plots at the end of each day.

25. Exhibitors must take reasonable care not to cause damage to any part of the Fair site at any time. Northwood House is
a Grade II* listed building and the use of any adhesives (tapes, Blu-Tac, drawing pins, etc) or fixings on interior and exterior walls is
strictly prohibited.

26.Exhibitors should not remove turf from outside pitches or make any damage to grass. Event Management reserve the right to forward on costs for repairs/reinstatement, accordingly. In the case of wet weather, exhibitors should not drive on the grass unless by prior permission of event management.

27. In order to reduce not only our carbon footprint but our costs, we reserve the right to communicate our
correspondences electronically, so please ensure you provide us with an email address, taking due care to write it
accurately in the booking section. We also encourage exhibitors to provide eco-friendly packaging and carry-bags for customer purchases where ever possible.

Media/advertising:

28. Northwood House Charitable Trust Co. Ltd. reserves the right to use your name/business name and images of your
exhibit in promotional materials, including but not limited to social media posts (Facebook and Instagram), website
and newsletter content, posters and banners.

29. We reserve the right to pass on your email contact details to our event media partners, who may contact you directly to
feature your business via their chosen platform (digital or print). Any such features are understood to be by prior
mutual arrangement between the exhibitor and said media. Northwood House Charitable Trust Co. Ltd. accepts no
responsibility for any and all content published by a third party.

GDPR:

30. Information we collect about you regarding this event is managed in accordance with the General Data Protection Regulations. Please click here for our policy.

Who we are: Northwood House Charitable Trust Co. Ltd

31. Northwood House Charitable Trust Co. Ltd is the sole trustee of Northwood House Charitable Trust. We are the charity that was set up in 2010 to take over the ownership of Northwood House & Park from the Isle of Wight Council and have responsibility for the restoration and maintenance of the Northwood House Estate as well as provide recreational benefit for the community around us. Surpluses generated form this event go to meet our charitable objectives. By booking with us you are contributing to our efforts, so thank you for your support.

You now have all the information you need to proceed with a booking.