Cowes Picnic in the Park: Charity pitch booking portal

5th June Free

If your are a registered local charity or community organisation and would like to have a free outside promotional and fundraising pitch at this year’s Cowes  “Picnic in the Park” event on Sunday 9th June,  then it couldn’t be simpler.

Just fill out your details using the booking section below and reserve the space you need…then just arrive on the day in Northwood Park (via the entrance on Ward Avenue) between 9.30am and 10.30am to set up your gazebo in readiness for the event to start at around 12 noon.

Google map reference for directions: https://goo.gl/maps/hoseLFrDrgjenZPP8

Remember visitors will start arriving to enjoy the day from 11am, after which time we can’t have any further vehicle movements in the park, hence the need to be here nice and early.

A standard sized gazebo will fit into a 3m x 3m space, but larger pitches up to 6m x 6m are available, but please don’t book larger than you need. You won’t be able to park your vehicle behind your pitch but will be asked to park in the exhibitors free parking area adjacent to the Northwood Park War Memorial.

You will be expected to stay in attendance until 5pm, the official end of the picnic and all of the afternoons entertainment.

Please take any litter home with you and leave the grass space as you found it.

Please dress your stand and make it look as attractive as possible to help celebrate the occasion.

If you are a registered charity you should provide us with your charity registration number on the booking page please and if you plan to fund raise on the day, then you should hold a charity collection licence to fundraise at a public event from the Isle of Wight Council. You should bring a copy with you in case you are asked to produce it. If you simply want to have a promotional stand giving out information or making visitors aware of your activities, then no charity collection licence is required.

All charity and community organisations will also need to provide us a copy of their public liability insurance in the unlikely case there are any issues on the day, as you will be responsible for the health and safety on your pitch.

The event normally goes on even in all weathers, but in the situation where heavy rain and or high winds are forecast, we may take the decision to cancel the event by 3pm on Saturday 6th May or in the worst case scenario by 9am on Sunday 9th June. If in doubt please check the the event page, where we’ll post updates if required.

Click here for the official event page with information about the event for visitors

The event is organised on behalf of the Cowes community by Northwood House Charitable Trust, and is generously funded by a  number of Cowes organisations including Cowes Town Council and the Royal Yacht Squadron amongst others.

The event is normally very well attended by local residents and visitors from further from across the Island. In 2023, the event attracted an incredible 3500 people to celebrate the Kings Coronation.

If you have any more questions prior to booking please contact Sam Dean at Northwood House by calling 01983 293642 or by emailing sam.dean@norhwoodhouse.org