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Spring Art & Garden Fair “Eco Exhibitor” Information and Booking Portal (for rescheduled event)
30th March - 12th May £65.00 - £95.00
2024 Isle of Wight Spring Art & Garden Fair: New “Eco Exhibitor” opportunities…
The Isle of Wight Spring Art & Garden Fair has become one of the busiest early season events on the Island and is a great opportunity for a huge range of quality Isle of Wight businesses to promote and sell their products and produce.
The Fair will take place this year on Saturday 18th and Sunday 19th May 2024 (rescheduled due to bad weather from 6th & 7th April) and will be open for visitors between 10am and 5pm daily. With an estimated 4500 visitors in 2023, the Fair continues to grow in popularity and with enhanced support from Red Funnel Ferries in 2024, more footfall from the mainland via the Red Jet is certainly on the cards.
The Fair of course has a specific focus on art and gardening and businesses who trade in to these sectors but with extra space afforded due to the rescheduling of the event to May we are introducing a brand new focus on green and eco-friendly businesses specialising in products and services with good environmental credentials for the domestic customer.
With climate change and its future impact becoming an increasingly pressing issue for everyone we think showcasing these businesses is becoming essential if we really are going to make a difference to the future outcome of our planet.
Get involved if you are a green or eco-friendly business with products and services to sell!
We’re offering special pitch fees for businesses who want to attend to showcase their products and services including the following specific areas:
>Electric cars (Join the “EV Avenue” featuring the latest electric cars from our best local dealerships- see more info below).
>EV charging
>EV solar panels & battery storage
>Solar thermal
>Ground & Air source heat pumps
>Insulation
>Domestic wind turbines
>Water conservation and rainwater harvesting
>Grant source funding for eco home improvements
Electric car retailers: Join the Spring Fair’s “EV Avenue”
If you own or manage a local car franchise or dealership this is a fantastic opportunity to showcase the best electric vehicle you have to offer.
We’re looking to feature one electric vehicle from up to 12 different car manufacturers, allowing Fair visitors to get up close and personal with the latest the world has to offer in the EV market. With so many of the Fair’s visitors in the 40-75 year old demographic, often the most challenging mindsets to change, this is a great opportunity to break down barriers and start to drive some real interest in what’s available on today’s local forecourts without customers having to make a specific visit.
For only £95 per vehicle, take a 6m x 6m outdoor space, enough for a single electric car and a small gazebo (if you have one) to come along and join in the showcase. Dress your pitch however you like (flags/banners/bunting etc) so it’s clear which garage and car marque you represent.
Dealerships with two or more marques can represent two or more cars, but each must have a separate pitch (which will be located next to each other) and they must be from different manufacturers, not different models from same manufacturer.
You’ll have to man the stand with at least one knowledgeable sales representative over the weekend and should have POS materials available for Fair visitors to pick up and take away. So for less than the cost of a microscopic advert in the local press you can attend and interact with up to 4000-5000 visitors across the weekend, hopefully generating lots of new leads and interest in this rapidly growing market.
You’ll need to bring your electric vehicle to site on either Friday 17th May between 3pm and 7pm or on Saturday 18th May between 7.30am and 9.15am. Vehicles can be left on site overnight in Northwood Park on Friday and Saturday nights if locked and secure and removed after the Fair closes at 5pm on Sunday 19th May. We’ll have security guards keeping an eye on all exhibitor pitches between 7pm and 8am on Friday and Saturday night.
All the vehicles will located in the same area of the show field to create a unique focal point.
To book a pitch, complete the booking section below or call Chris at Northwood House to chat some more about getting involved (01983 293642).
Pitches are available on a first come, first served basis (sorry).
Other “Eco business” exhibitors listed above:
A special outdoor pitch fee for a 3m x 3m space (big enough for a standard pop-up gazebo) of £65 is all that it costs to get involved for the weekend, saving over 30% on our standard fees (£95).
A 3m x 6m pitch is only £85 and a 6m x 6m pitch is £95 if you require something bigger for display purposes. Use the booking section below to book.
Our standard Spring Fair conditions apply to all exhibitors, and we will need a copy of your business’s public liability insurance for you to attend for our own insurance purposes.
Pitches rental fees are VAT exempt under our Charity status and thus exclude any VAT that can be reclaimed by VAT registered businesses.
More general exhibitor information:
The event will be staged on the lawns and within the grounds of Northwood House and Park, now one of the Island’s leading event venues. The venue is managed by Northwood House Charitable Trust, with proceeds from the event going to the charity. This will help to continue the ongoing restoration of this iconic Island building for future generations of Islanders to enjoy.
The event will also feature arena entertainment, live music and demonstrations throughout the weekend, as well as a huge range of quality exhibitors, including, hopefully, yourselves!
Each pitch booking comes with 2 exhibitor wristbands included. Others available at standard admission rates.
Please note that we don’t general permit exhibitors to have their vehicles on their pitches unless by prior arrangement only. This doesn’t apply though to”EV Avenue” bookings where having a car on the pitch is one of the conditions of taking part!
Exhibitor vehicles will be parked nearby in the park for access if required.
Please use the booking section at the bottom of the page to complete your application and payment after reading the information below:
Booking terms and conditions 2024 (sorry the boring bit!)
(Note: we advise you to please copy and save this information digitally for your records)
By booking a pitch, exhibitors agree to read, understand and abide by the terms and conditions stated below:
Pitch fees:
1. Your pitch fees cover both days of the fair (Saturday 18th and Sunday 19th May 2024) and include two standard exhibitor wristbands, with others available at cost on request (£5 each).
2.Exhibitors must agree to guarantee attendance on both days of the event between the hours of 10am and 5pm. We are unable to take bookings for single event days only.
3. We will send you a confirmation of your booking and a receipt of your payment once it has been received in our bank. This may take up to a week after payment has been received.
What are you selling?/Our right to cancel
4: We require you to confirm the nature of your business and what you will be selling at the Fair in the booking form. We reserve the right to cancel the booking and refund any fee if we don’t believe the nature or quality of what you are vending fits in with our event. Our decision is final. If you are in doubt, you should contact Sam or Darren at Northwood House before booking on 01983 293642 or email sam.dean@northwoodhouse.org
5. While we fully support and welcome all vendors of locally-made produce, all food and drink must be packaged for take-home
consumption only. Hot or chilled food and drink items intended for consumption on site are strictly prohibited unless by separate arrangement (see 6 below), as per the conditions of our licence as an event venue. This is non-negotiable, and as such we reserve the right to eject immediately without prior warning or refund any exhibitor in direct breach of this condition.
6. Exhibitors selling packaged non-ambient produce, food or drink for take home consumption must meet relevant standards of Health & Hygiene. You must be registered with the Isle of Wight Council as a food business and have an appropriate PL insurance, documentation and practices in place for HACCP purposes while vending at the Fair. Do not book if you cannot meet and provide evidence of these requirements to us upon request or to an official from the Isle of Wight Council.
7. Food vending concessions aren’t currently available to book for this event, but interested concessionaires can email sam.dean@northwoodhouse.org to be added to a waiting list.
Cancellation:
8. If an outside exhibitor has to cancel their booking, the following refund procedure will apply:
i) Before 5pm on Friday 27th April, a full refund will be issued.
ii) After 5pm (close of business) on Friday 27th April, but before 5pm on Friday 3rd May, a 50% refund will be issued.
iii) Any cancellations after 5pm on Friday 3rd May will receive no refund as the show plan will have been completed.
9 . In the unlikely event that the Fair is cancelled before 10am on Saturday 18th May, all payments will be returned in full. If the event is cancelled due to severe weather or reasons of force majeure after this time, unfortunately no refunds can be made to exhibitors. In the event of a late cancellation we cannot accept any liability for any items or produced or prepared specifically to retail at the Fair, sorry.
Insurances:
10. All exhibitors MUST hold Public Liability Insurance with an appropriate level of cover. Please email a copy of your current certificate to sam.dean@northwoodhouse.org . If the current policy expires before the date of the Fair, a copy of the new certificate will be required before Event Management allow access to the Fair site in May.
11. Exhibitors are responsible for ensuring their belongings are fully insured. Northwood House Charitable Trust Co. Ltd. will
not be held responsible in the unlikely event of loss, theft or any damages that may be incurred during the event or if items have been left on the show site overnight.
Security:
12. Security personnel will patrol the exterior gardens and parkland on the evening and night of Friday 17th and Saturday 18th May. However, due to the large size of the site, we cannot guarantee a direct line of sight on your plot at all times. Therefore, all items are left on site at
the exhibitor’s risk. If in any doubt, you should remove items from your pitch during closed event periods, although you can leave gazebos in place.
Setting up/down & replenishment:
13. Exhibitors will be able to set up/down and replenish their plots at the following times:
- 11am- 8pm on Friday 17th May
- 7.30am-9.30am & 5.15pm-6.30pm on Saturday 18th May
- 8.30am-9.30am & from 5pm-6.30pm (take down) on Sunday 19th May
14. Unless prior arrangement has been made with Event Management, exhibitors must pack down their displays and vacate the premises by 6.30pm once the fair is finished on the evening of Sunday 19th May. We are unable to store items in the House.
15. Although a general site plan may be available in the several weeks leading up to the Fair, only
upon your arrival at Northwood House & Park will you be shown your designated plot. Unless agreed by prior
arrangement with Event Management to cater for specific needs (space for large sculptures, for example), Event
Management make no guarantees about plot allocations and these are allotted at our discretion based on customer flow and variation of exhibitor.
16. We’ll send out a Spring Fair information update, to all exhibitors the week beginning Monday 25th March. Mainland exhibitors will be contacted in advance to discuss travel arrangements.
17. Exhibitors will receive one car parking permit for use on the event field for parking over the weekend and for setting up and down periods. You must display this on your dashboard at all times.
Gazebos, tables and electricity:
18. Exhibitors with outdoor plots will need to bring their own gazebos for shelter. However they must fit within the dimensions of their plot and not encroach on their neighbour’s allotted space. Please consider the size of your gazebo when choosing the size of your plot.
19. Exhibitors with all-weather marquee pitches should not bring gazebos and will set up inside our marquee without the need for additional shelter. Be aware though that overnight damp and cold can be an issue in the early spring so delicate items should not be left overnight or should be covered appropriately.
20. Gazebos and shelters should be erected in accordance with manufactures guidance and should be secured appropriately with weights and anchors in case of windy weather. We only recommend commercial grade gazebos should be used at outdoor public events where ever possible.
21. Trestle tables are excluded in your pitch fee although we can hire 1.8m trestles for use over the weekend. These must be booked in advance only.
22. Access to electricity is not included, but can be arranged if booked in advance. A £25 fee is applied for providing a pitch with 1 x 13amp power socket and electricity for the weekend. Please book with you pitch below.
23. Generators of any type are not permitted on site unless by prior arrangement.
Waste/Damage/Environment:
24. Exhibitors are responsible for removing all rubbish and waste from their plots at the end of each day.
25. Exhibitors must take reasonable care not to cause damage to any part of the Fair site at any time. Northwood House is
a Grade II* listed building and the use of any adhesives (tapes, Blu-Tac, drawing pins, etc) or fixings on interior and exterior walls is
strictly prohibited.
26.Exhibitors should not remove turf from outside pitches or make any damage to grass. Event Management reserve the right to forward on costs for repairs/reinstatement, accordingly. In the case of wet weather, exhibitors should not drive on the grass unless by prior permission of event management.
27. In order to reduce not only our carbon footprint but our costs, we reserve the right to communicate our
correspondences electronically, so please ensure you provide us with an email address, taking due care to write it
accurately in the booking section. We also encourage exhibitors to provide eco-friendly packaging and carry-bags for customer purchases where ever possible.
Media/advertising:
28. Northwood House Charitable Trust Co. Ltd. reserves the right to use your name/business name and images of your
exhibit in promotional materials, including but not limited to social media posts (Facebook and Instagram), website
and newsletter content, posters and banners.
29. We reserve the right to pass on your email contact details to our event media partners, who may contact you directly to
feature your business via their chosen platform (digital or print). Any such features are understood to be by prior
mutual arrangement between the exhibitor and said media. Northwood House Charitable Trust Co. Ltd. accepts no
responsibility for any and all content published by a third party.
GDPR:
30. Information we collect about you regarding this event is managed in accordance with the General Data Protection Regulations. Please click here for our policy.
Who we are: Northwood House Charitable Trust Co. Ltd
31. Northwood House Charitable Trust Co. Ltd is the sole trustee of Northwood House Charitable Trust. We are the charity that was set up in 2010 to take over the ownership of Northwood House & Park from the Isle of Wight Council and have responsibility for the restoration and maintenance of the Northwood House Estate as well as provide recreational benefit for the community around us. Surpluses generated form this event go to meet our charitable objectives. By booking with us you are contributing to our efforts, so thank you for your support.
You now have all the information you need to proceed with a booking.
